Processing direct deposit

It is important to establish a routine for direct deposit entry. If you are unfamiliar with direct deposit entry or do not have a standard set of procedures, use the following guidelines to help you through the process. You might not need to perform every step outlined.

You can print pay stubs for employees that are set up for direct deposit when you process payroll checks through 5-2-4 Payroll Checks, Sage 100 Contractor. (For each pay stub, the program creates a PDF file that is password-protected with the last four digits of the employee’s social security number.)

To process direct deposit payroll:

1. Enter your company's direct deposit information in the Payroll Direct Deposit Setup tab of 7-1 Company Information.

   Note: Only Account#, Account Type, and Routing# are required entries in this section. Optional information should be entered as required by your financial institution.

2. Open 5-2-1 Employees, and then enter the direct deposit information on the Direct Deposit tab.
3. Open 5-2-2 Payroll Records, and then enter timecards.
4. Open 5-2-3 Compute Payroll, and then enter record criteria.
5. To print a check register for reviewing purposes, open 5-1-2 Payroll Check Register, and then:
   1. Select either the Only Include Direct Deposit or the Only Include Printed Checks checkbox.
   2. Enter record criteria.
6. Open 5-2-5 Direct Deposit File Manager, and then:
   1. On the Assign Check Numbers tab, enter criteria to select the direct deposits for which you will email a check stub later:
      • Pay Period Ending. Select the pay period end date if you want to select by the date that the deposits must use to be included in the range of check stubs.
      • Employee#. Use these fields to select the first and last employees to include in a range.
      • Employee Pick List. If you want to select employees from a pick list, instead of a range of employee numbers, display the pick list window, and then double-click the names of the employees to include.
      • Record#. Use these fields to select the first and last employees to include in a range.
      • Record Pick List. If you want to select employees from a pick list, instead of a range of employee numbers, display the pick list window, and then double-click the names of the employees to include.
      • Specify whether to list the stubs in order of record number or employee name.
   2. On the Direct Deposit File tab:
      1. The Payroll Check Date.
      2. The Deposit Date.

      3. If you need to include posted payroll records, select the Include posted payroll records check box.

      4. Click Start to create the direct deposit file.
      5. If a message appears telling you a direct deposit file was created for the date you specified, click [Yes] if you want to create a new file for the same date. (You might receive this message if you are creating a new file for a direct deposit file you retracted, for example.)
7. Open 5-2-4 Payroll Checks, and then:
   1. For employees not paid through direct deposit, print paychecks to hand out or mail.
   2. Specify a check date when prompted.
   3. Assign check numbers when prompted.
8. Open 5-1-2 Payroll Check Register, select the register you want to print, and then print a file copy.
9. Open 5-2-6 Post Payroll to GL, and then post payroll.

10. On pay day, open through 5-2-4 Payroll Checks, and email check stubs to employees who are paid by direct deposit.

    For detailed steps, see Emailing direct deposit pay stubs.